Product Information File (PIF) Compilation & Management

Complete PIF Management: The Legal Backbone of Your Cosmetic Brand

Every cosmetic product placed on the UK or EU market must have a Product Information File (PIF). This is a mandatory digital or physical folder that must be kept for 10 years and made available to authorities upon request. At Setoxiriskltd, we help brands compile, organise, and maintain their PIFs to ensure they are always "inspection-ready."

What is a Product Information File?
A PIF is more than just a safety report; it is a comprehensive dossier that proves your product is safe, compliant, and manufactured to high standards. If Trading Standards (UK) or a Competent Authority (EU) requests to see your documentation, your PIF is the primary evidence they will review.

Our PIF Compilation Services
We take the stress out of document management by ensuring your PIF contains all the legally required elements:

• The CPSR: Inclusion of both Part A and Part B of your safety assessment.

• Product Description: A clear identification of the cosmetic product.

• Method of Manufacture: Documentation proving compliance with Good Manufacturing Practice (GMP / ISO 22716).

• Evidence of Effects: Verification of any claims you make (e.g., "moisturising for 24 hours" or "anti-aging").

• Animal Testing Data: Documentation confirming no animal testing has been conducted in accordance with the 2013 bans.

Why Proper PIF Management Matters
Having an incomplete or disorganized PIF is one of the most common reasons for regulatory fines. By partnering with Setoxiriskltd, you benefit from:

• Regulatory Readiness: Be fully prepared for audits by the Office for Product Safety and Standards (OPSS) or EU authorities.

• Streamlined Updates: As your formulation changes or regulations evolve—such as the 2026 ingredient restrictions—we help you update your file seamlessly.

• Professional Storage: We advise on the best practices for keeping your records accessible to the Responsible Person (RP) as required by law.

Expert Guidance for New and Growing Brands
Compiling your first PIF can be overwhelming. We guide you through the data-gathering process, from sourcing Safety Data Sheets (SDS) and COAs from suppliers to ensuring your manufacturing logs are compliant. Whether you are a solo entrepreneur or a growing limited company, we provide the technical structure you need to scale safely.

Ensure Your Brand is Fully Compliant
[Request PIF Support]